microsoft visio presentation

Work visually from anywhere, at any time.

Transform the way you use and visualize data so you can bring your best ideas to life. With dozens of ready-to-use templates and thousands of customizable shapes, Visio makes it easy—and fun—to create powerful visuals.

Visual collaboration for teams everywhere

Visio in Microsoft 365 is available to Microsoft 365 commercial subscribers, so you can create professional diagrams anytime, anywhere, with anyone.

The ultimate tool for diagramming

Create easy-to-understand visuals with confidence. Choose from dozens of premade templates, starter diagrams, and stencils available in the Visio desktop and web app.

Bring your ideas to life with Visio’s powerful flowchart features. Use the vast library of shapes, stencils, and templates to turn numbers and information into impactful stories.

Easily craft org charts to visualize team, hierarchy, or reporting structures, and then share them with employees, teams, and stakeholders.

Floor plans

Design a social distancing workspace, retail store layout, new home, and more with accurate, scalable templates and tools to help you visualize function, flow, and aesthetic appeal.

Brainstorming

Think out loud. Make brainstorming simple and actionable with a range of templates for visualizing problems and mapping solutions—from fishbone diagrams to SWOT analysis.

Network diagrams

Simplify your system design process and illustrate how devices and networks all work together with a variety of network templates, shapes, and connector tools.

Collaborate in real time

Create and coauthor professional-looking diagrams for effective decision making, data visualization, and process execution to help increase productivity across the business.

Visio and Microsoft 365

Visio is an innovative solution that helps you visualize data-connected business process flows with a host of integrated features that bring the power of Microsoft 365 to Visio.

Create, view, edit, and collaborate on Visio diagrams from inside Microsoft Teams.

Use Visio Visual to embed Visio diagrams into Power BI dashboards.

Export Visio diagrams to Power Automate to automatically execute business workflows.

Convert Excel process map data into Visio diagrams from within Excel with Data Visualizer.

Break down complex diagrams into single parts with PowerPoint slide snippets.

Quickly document your Visio process diagrams, including all their metadata, in Word.

Store and share Visio files with 2 GB of free OneDrive storage—included with both Visio for the web plans.

Develop accurate network diagrams in Visio for the web with Azure-specific shapes.

More accessible than ever

Visio supports a variety of accessibility features—including Narrator, Accessibility Checker, and high-contrast support—to help ensure your Visio diagrams are available for everyone.

Enterprise-grade security and privacy

Visio shares many of the same security features as Microsoft 365 apps, including Information Rights Management (IRM), to provide persistent production of diagram files while users collaborate.

Determine which app best fits your needs

Discover the right solution to help you easily create professional diagrams and communicate your ideas visually.

Visio web app

Included with  Visio Plan 1  and  Visio Plan 2

Extend your Microsoft Visio experience to the browser, where you can view, create, and edit diagrams stored in the cloud.

Allow Microsoft 365 subscribers to view, print, and share diagrams and insert comments on the go.

Visio for the web is always up to date. You’ll never need to install a new version.

Built on the Microsoft cloud, Visio for the web inherits many of the same security, accessibility, and compliance features available in Microsoft 365 products.

Visio desktop app

Included with  Visio Plan 2

Select from more than 250,000 shapes through Visio’s online content ecosystem.

Access additional templates not currently available in Visio for the web.

Work more naturally using your finger or pen to draw and annotate diagrams on a touch-enabled device.

Automatically generate org charts from data sources like Excel, Exchange, or Microsoft Entra ID.

Frequently asked questions

How long can i use the trial version of visio.

Trial versions only exist for Visio Plan 1 and Visio Plan 2. These trials are free for 30 days for first-time trial users with a work or school account. To sign up for your 30-day trial, visit the following links for Visio Plan 1 and Visio Plan 2 . Visio Plan 1 provides access to Visio for the web. Visio Plan 2 provides access to both Visio for the web and Visio desktop. There are no trial versions of Visio Standard or Visio Professional.

Which Microsoft 365 commercial plans include the Visio web app?

Following is a complete list of the Microsoft 365 commercial plans that include the Visio web app: Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 Apps for business, Office 365 E1, Office 365 E3, Office 365 E5, Microsoft 365 F3, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Apps for enterprise, Office 365 A1, Office 365 A3, Office 365 A5, Microsoft 365 A1, Microsoft 365 A3, and Microsoft 365 A5, including versions of some of these suites that do not include Teams.

Please note, small and medium business plans—such as Business Basic and Business Standard with a Microsoft account ID (hotmail.com, outlook.com, live.com, msn.com)—will not have access to the Visio web app, as these plans do not qualify as commercial plans.

I’m trying to install a 32-bit version of Visio, but I’m running a 64-bit version of Office. How do I resolve this?

You cannot mix 32- and 64-bit versions of Microsoft solutions. To resolve this, you will need to uninstall your current 64-bit version of Office and install the 32-bit version instead. Please refer to this support page for further instructions.

I have one of the newest versions of Office but want to keep my old version of Visio. How can I do that?

Running different versions of Office and Visio depends on the installation technology used to install the products. For compatibility, the rule is:

• You cannot install two products together that have the same version but use different installation technologies.
• You cannot install two products of different versions together if both products use Click-to-Run as the installation technology and those products have overlapping Office applications.

Please refer to this support page for more compatibility details and this support page for volume licensing installation.

How do I transfer my existing copy of Visio to a new computer?

For a non-subscription version (Visio Standard or Visio Professional), use the same product key you used for your existing app to download Visio onto your new machine. Sign in with an existing Microsoft account and enter your product key at microsoft365.com/setup . Redeeming your key links your account with the Visio app. Once you’ve completed the aforementioned steps, follow these steps to download Visio. For more details about installing Visio, please visit this support page .

For Visio Plan 1 or Visio Plan 2, please visit this support page for installation instructions.

Does the OneDrive for work or school storage that comes with a Visio for the web plan override my existing OneDrive for work or school subscription?

Both Visio Plan 1 and Visio Plan 2 come with 2 GB of storage on OneDrive for work or school. If you don't currently have a OneDrive for work or school subscription, you'll receive 2 GB of storage with your subscription plan. If you do have an existing OneDrive for work or school subscription, the 2 GB of storage included in a Visio for the web plan does not add to your existing storage capacity nor does it override your current OneDrive for work or school subscription.

Which older versions of Visio can run on Windows 11? How can I transition from my older version of Visio to a newer version without compromising my old version files?

All currently supported versions of Visio will run on Windows 11. This includes both Visio plans and the 2013, 2016, and 2019 non-subscription versions of Visio. Your old Visio files will not be compromised when you upgrade to a newer version of Visio; your files will work as expected in the new version. However, Visio automatically blocks opening any pre-2013 Visio file. To resolve this, please visit this support page .

Does the current version of Microsoft Visio support older versions, like Visio 2003? If we create a diagram in the current version, can we open it with an older version and vice versa?

Yes, the current version of Visio is compatible with older versions. Yes, you can open files created in the current version with an older version and vice versa. Please note, the current version (by default) saves drawings as a .vsdx file. Whereas the 2003 version saves them as a .vsd file, so you will need to save your drawing as a .vsd file to open it in an older version of Visio.

How do I protect my Visio files?

Current versions of Visio offer Information Rights Management (IRM) features. In non-subscription versions of Visio, go to File > Info > Protect Diagram > Restrict Access .

You can’t set IRM from within Visio for the web, but Visio for the web honors whatever access rights have been set for a file in the desktop Visio app once the file is stored online. For additional details on IRM in Visio, please visit this support page .

What data sources can I link my diagrams to?

Data linking is only available through the Visio desktop app, but in Visio for the web, you can view data-linked diagrams.

• Visio currently supports multiple data sources, including:
• Microsoft Excel workbooks
• Microsoft Access databases
• Microsoft SharePoint Foundation lists
• Microsoft SQL Server databases
• Microsoft Exchange Server directories
• Microsoft Entra ID information
• Other OLEDB or ODBC data sources

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Microsoft Visio Detailed Presentation

This presentation discusses Microsoft Visio and how it can be used to create diagrams and flowcharts. It covers topics such as the Visio interface, shapes, connectors, themes, and preparing UML diagrams. Templates and stencils can be used to insert pre-made shapes. Contextual tabs appear when relevant tools are needed. Pages can be inserted, deleted, and reordered. Read less

More Related Content

• 1. Microsoft Visio is Registered Trade of Microsoft Corporation This presentation is Copyright of QBI Institute. This presentation is part of course material for QBI Institute Software Business Analyst Certification Program
• 2. About the Speaker
• 3. Importance of MS VISIO
• 4. What can VISIO Do for You
• 5. Is Learning Visio Compulsory ?
• 6. Starting VISIO Then Start VISIO By Clicking Here -2 Click on Windows Button -1
• 7. Starting VISIO Template Template Area: Recently Navigation Area Preview Area Used, Template Categories
• 8. Ribbon Bar Groups on Ribbon Quick Access Tool Bar File Menu Visio Drawing Visio Stencil Zoom Control Page Control
• 9. Top Right / Bottom Left Options To Minimize the Visio File To Restore Down To Close the file To Minimize the Ribbon To Open Visio Help To Minimize Window To Restore Window To Close Window Page No of Open Visio Drawing Unit being used US or Metric Macro Recording Option
• 10. File Menu File is the only drop down menu available it provides options for Save/Save as, Open, Close, Info, Recent, New etc.
• 11. Home Tab /Ribbon Home Tab or Ribbon has provision for common actions like alignment, font size, formatting, Copy, Paste etc. Home Ribbon has groups like Clip Board, Font, Paragraph, Tools, Shape, Arrange and Editing
• 12. Insert Ribbon Insert Tab or Ribbon has provision to Insert Blank Page, Picture, Clip Art, Chart, CAD Drawing, Container, Call Out, Hyperlink, Screen Tip, Object, Field and symbol. It has Ribbon Groups named Pages, Illustrations, Diagram Parts, Links and Text
• 13. Design Ribbon Page Orientation, Page Themes, Backgrounds etc. are set in the Design Tab or Design Ribbon. Design Ribbon has the following Groups : Page Setup, Themes, Backgrounds and Layout
• 14. Data Ribbon We can link external data sources and data graphics through Data Ribbon. Data Ribbon has three Groups : External Data, Display Data, Show/Hide
• 15. Contextual Tabs Contextual Tabs become available on certain conditions. In this example we will show you a contextual tab and also use of Ink Tools in Visio. Click on Review Tab Now click on Ink Tools A contextual Tab of Ink Tools will come up Through Ink Tool Contextual Tab you can use Pen, highlighter etc. on your MS Visio Drawings
• 16. Review Ribbon Functionalities provided in this Ribbon help us to Review our Visio Files or Diagrams . Review Ribbon has following Groups : Proofing, Language, Comments, Markup and Reports
• 17. View Ribbon Functionalities provided in this View Ribbon help us to View better our Visio Files or Diagrams . View Ribbon has following Groups : Views, Show, Zoom, Visual Aids, Window and Macros
• 18. Developer Ribbon Developer Ribbon has Groups like Code, Add-Ins, Controls, Shape Design, Stencil, Show/Hide. Here you can record new Macros, Prepare new stencils etc
• 19. Add-Ins Ribbon Add-Inns Ribbon shows Add-Ins to your Visio Program. A Visio Add-In is a Program which extends the capability of VISIO There are several third party Add-Ins available for Microsoft Visio
• 20. More about Tabs
• 21. Shapes Visio Shapes and connectors make up the Visio Diagram Visio Shapes are readymade images with which you can make your diagram Visio Shape can be simple as a line or complex as a Calendar Shapes can be 1-D (behaves like a line ) or 2-D (behaves like a rectangle) Relevant Visio Shapes can be utilized from the Stencil, by dragging and dropping instance (which you drop on diagram) of master shape (which remains on the stencil) Shapes can hold important information and data You can make your own shapes Common Shape Actions Rotate a Shape Resize Flip Horizontally and Vertically Format Managing Viewing Shape Data
• 22. View Shape Data , Size and Positopn To check data associated with a Shape, Select the Shape View Ribbon Task Panes Shape Data (Only 2D shapes have shape data, connectors do not have shape data) To check positioning of a Shape on the Diagram, Select the Shape, Go to View Ribbon Task Panes Size and Position After you activate these options whatever Shape you will select their Data, Size and Position will be displayed
• 23. Shape Connection Points A connection point is a special point on some shapes that you can “glue” connectors and other shapes to. It looks like a blue x ( ). When you glue a connector to a connection point on a shape, they stay connected, even if the shape is moved. Use connection points when you want connectors or shapes to stay connected to specific points on a shape. In Microsoft Visio 2010, connection points fade in and become visible when you are attempting to connect a shape to another. You see a shape’s connection points when you hover near the shape with the Connector Tool or drag the endpoint of any connector or line near a shape that has connection points.
• 24. Prevent or Protect Shapes To prevent or protect shapes go to File  Options  Advanced General Select Run in developer mode Now Select a Shape you wish to protect Now on Developer Tab Shape Design Group Click Protect. Protect the properties you wish to protect
• 25. Static Connection Static Connections or Point Connections. When the Shapes are Connected the Connection end points turn red. If we move the shape the connector remains glued to the end point
• 26. Dynamic Connectors Dynamic Connections or Shape to Shape Connectors It connects two shapes with shortest route Possible
• 27. Adding Text to Connector Double Click on the Connector and Add Text
• 28. MS Visio File Types .vsd is Visio Drawing File Vss is Visio Stencil File .vst is Visio Template File .vsx is Visio XML file
• 29. Visio File Types .vsd : The vsd file extension is associated with Microsoft Visio binary file format and used for its flowcharts and diagram document files .vss: The vss file extension is associated with Microsoft Visio. File contains smartshapes (stencils).File is in binary Visio document format .vst: The vst file extension is associated with Microsoft Visio templates .vdw: The vsw file suffix is associated with Microsoft Office Visio. File contains web drawing, that is created in Microsoft Office Visio. .vdx: Visio drawing XML file - a drawing or chart created with Microsoft Visio, a program for creating business diagrams and flowcharts. It is similar to a standard .vsd file, but saved in an XML format.
• 30. Creating a New Stencil Developer Ribbon  New Stencil Save with .vss extension Utilize with Visio Drawing Files
• 31. Applying a Theme
• 32. Selection Handle Rotation Handle
• 33. Drop and Connect Indicator
• 34. Working With Shapes Flipping and Rotating Shapes Rotate Shape 90 degree to the left (counter-clock wise) Ctrl +L Rotate Shape 90 degree to the right (clockwise) Ctrl +R Flip Shape Vertically Ctrl +J Flip Shape Horizontally Ctrl + H Flip a line Shape to reverse its ends – Choose Shape Operations Reverse ends Grouping and Ungrouping Shapes Grouping Shapes Shift + Ctrl + G Ungrouping Shapes Shift + Ctrl +U Nudging a Shape Nudging a Shape : Select the Shape and Press Up, Down, Left, Right and Arrow Keys Nudging means shifting a Shape with a very small degree
• 35. Working With Shapes Zooming Hold Down Shift+Ctrl and Click left mouse button – Zooms in Hold Down Shift+Ctrl and Click right mouse button – Zooms Out
• 36. Formatting Shapes Select the Shape  Right Click with mouse Select Fill / Line/Text
• 37. Working with Visio Pages Inserting a New Page Accessing Page Setup Insert Delete Rename Re-order Page Setup Options
• 38. Visio Page Setup Options
• 39. Visio Page Setup Options
• 41. Background Page
• 42. Using Visio Artifacts in Requirement Documents • Paste Picture • Link Visio Drawing in your Requirements Document • Display as Icon
• 43. Copy and Paste Picture • This option is equivalent to Copying and Pasting the Visio Snapshot in your Requirements Document • Embedded Picture Can Not Be Edited as a Visio Drawing • Embedded Picture is not Linked with the Original Visio Drawing. Any Subsequent change in Original Visio Drawing will not be reflected here
• 44. Link Visio Object in your Requirement Document • Open Your Requirements Document. On Insert Ribbon click on Insert Object. • Select Create from File if Drawing is already available • Select the drawing you wish to link • To keep the link active do not rename the file or change folders
• 45. Protect Your Drawing Developer Tab Click On Document Explorer Right Click Document you wish to protect Click on Protect Document
• 46. Developer Ribbon Not Seen If you can not see the Developer Ribbon File Options  Advanced Run in Developer Mode
• 47. Preparing UML Diagrams through MS VISIO
• 49. Preparing UML Diagrams
• 50. Metric and US Units • Metric and US units are used to scale diagrams in drawing page • Metric units example : Meter, MM etc. • US units example : Miles etc.
• 53. Wireframes Through Visio
• 54. Portal / Application / Service Wireframing Using MS Visio • Wire-framing is making a visual of a website /web service / application to be developed • It is an Elicitation / Validation Technique • You can seek client approvals through Wireframes • Through the wireframes you communicate client requirements to development team • MS Visio is a good application to prepare Wireframes. It is weak in preparing Prototypes which have larger interactivity
• 55. Wire Framing - Case Study Your client is a World leader in Insurance Software Products. Your company who is the vendor has been engaged to develop an interactive company portal for them. As a business analyst you have been in discussion about the client requirements As per the discussion the following has emerged • The client wishes to prominently display its logo on every page of the web site • In addition to home page there will be top level links for Products, Services, Components Media, Contact Us • In addition the client prominently wishes to highlight about its Alliance Partners, Clients, Career Opportunities, Blogs and Sitemap • They want to portray a modern image through the website Prepare a Wireframe Website to be approved by your client before you share these ideas with your design and development team
• 59. References References Visio 2010 Key Board Shortcuts http://office.microsoft.com/en-us/visio-help/visio-2010-keyboard-shortcuts- RZ102810189.aspx?section=1 BPMN Diagrams Using MS Visio http://office.microsoft.com/en-us/visio-help/bpmn-diagramming-basics- RZ102712773.aspx?CTT=1 Business Template Overview http://office.microsoft.com/en-us/visio-help/video-business-template-overview- VA101848201.aspx?CTT=4&origin=EC001023145
• 60. Thank - You
• 61. Hold Down Shift + Ctrl and drag with the left mouse button – Zooms in on the selected area Hold Down Shift + Ctrl and drag with the right mouse button – Zooms in on the selected area

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How can I export Visio diagram to PowerPoint using Visio Professional 2021 license?

I am using MS Visio Professional 2021 version and need to export the visio diagrams to PowerPoint. The requirement is from the client as they predominantly use the PowerPoint diagrams to display the process flows/operational workflows. I am part of IBM, and we have licenses for MS Professional 2021.

Please suggest some instructions to export the diagrams to PPT format.

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Replies (2) 

• Microsoft Agent |

Hi Sharmila,

As per the detailed description, I understand your demand to export a Visio diagram to PowerPoint. But please accept my apology first that as a community moderator under this support boundary, currently I only have been granted with Visio subscription but no one-time purchase products like Visio Professional 2021.

From my tests, it can be achieved by using the Export to PowerPoint feature in Visio. I attached a test screenshot I made for you above. But from what I noticed in the official article: Create a PowerPoint presentation from Visio - Microsoft Support It seems like the feature is currently only available for Visio Plan 2.

And also, from here: Compare Visio Options | Microsoft Visio It also mentions the PowerPoint integration is only available for Visio Plan 2. In this situation, I may be sorry to convey this feature limitation to only specific version of Visio. And for any urgent work, Visio Plan 2 is available for a free trial for one month where I have highlighted for you.

Also, you can raise the voice directly to the Visio product development team to let them get informed from the real customer requirement to better publish the good features into other Visio versions like Visio Professional 2021. Click: Visio · Feedback Community

Meanwhile, I will keep your thread open to see if there have any community members or MVPs that can share their workarounds or suggestions for your demand based on their experience.

Please correct me if I made any misunderstanding or if there have anything else I can do for you.

Your patience is highly appreciated. Hope you a nice day and stay safe!

Best Regards,

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• Volunteer Moderator

As Mia pointed out, there is a PowerPoint Snippets feature but it's only available with a Visio Plan 2 subscription. In addition, it isn't designed to automatically create a slide from each page of a Visio diagram.

If your client is willing to run a Visio macro, I can offer one that does create a PowerPoint presentation from a Visio diagram.

Here's an article I wrote years ago about the macro .

The article contains a link to download the macro code but if you want to go straight to the code you can download the macro here .

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